The Post Office requires that postage is paid in advance for mailpieces.  First Class, PRSRT STD and Non-Profit mail can be paid for in 1 of 3 different ways.  In general, all three are roughly equivalent in postage, but let's look at the differences:

Method Advantages Disadvantages
Precanceled Stamps

Looks the best

Used for fundraising or

fancy invitations

Requires a return address

Requires a separate operation

Allows non-identical weight pieces

Postage Meter Looks like business mail

Requires a separate operation

Allows non-identical weight pieces


Printed when the envelope is

printed so no extra operation

Looks Mass Produced


The USPS changes what is printed on the precanceled stamps from time to time, but here are some of the current stamps that are available:

Indicias are the most common way of paying for postage because they can be printed at the same time as the card, envelope or newsletter is being printed.  Some rules for indicias:

  • Generally placed in the upper right hand area of the mailpiece or addressing area
  • Printed at 4pts  or larger
  • must be legible and of a color that contrasts sufficiently with the paper and the indicia’s background for readability. A different color may be used to highlight the background of an indicia
  • The box around the words is optional
  • No smaller than 0.5"x0.5"

Here are some examples of different indicias using our permit:

Here is an example of using a postage meter:

Are your ready to learn more?

Call us today for a free consultation. We’ll take the time to learn about your needs, your goals, and your challenges. And then we’ll work with you to develop a solution that gets your mail where it needs to go.